Project Management Processes

Project Management Processes
Process – It is a set of actions and activities to achieve a product, result or service.
Project Management is an interactive endeavor – an action or failure to take action, in one area will usually affect other areas

Both Processes overlap and interact throughout the project

Initiating Process Group

  • Performed to define new project or new phase of an existing project by obtaining authorization to start the project or phase
  • When Project charter is approved, the project is officially authorized
  • Two major processes are involved during initiation process groups.
  • Develop Project Charter
  • Identify Stakeholders

Planning Process Group

  • Consists of those processes performed to establish the total scope of the effort, define and refine objectives, and develop the course of action required to attain those objectives

Executing Process Group

  • Consists of those processes performed to complete the work defined in the project management plan to satisfy the project specifications
  • Involves coordinating people and resources, managing stakeholder expectations, as well as integrating and performing the activities of the project in accordance with the project management plan

Monitoring and Controlling Process Group

  • Consists of those processes required to track, review, and orchestrate the progress and performance of the project
  • Identify any areas in which changes to the plan are required
  • Initiate the corresponding changes

Close Process Group
Consists of those processes performed to conclude all activities across all Project Management Process Groups to formally complete the project, phase, or contractual obligations
At project or phase closure, the following may occur:

  • Obtain acceptance by the customer or sponsor to formally close the project or phase
  • Conduct post-project or phase-end review
  • Record impacts of tailoring to any process
  • Document lessons learned
  • Apply appropriate updates to organizational process assets


Flow of Project Management Processes - High level - Very Important

Control Processes – Scope & Quality

Project Management Process Group and Knowledge Area Mapping:
Please refer diagram from PMBOK guide.